Bookkeeper/Development Assistant


Purpose/Role
The essential goals and role of the Bookkeeper/Development Assistant are to:
• Serve as a gatekeeper for financial and administrative transactions.
• Implementation of development tasks initiated by the Executive Team of MCI.


Responsibilities/Tasks
• Accounts Payable: Code, enter, and pay bills. Review payables from gift shop to
ensure they match; turn item receipts into bills. Prepare weekly check run for
approval. Upon approval cut bill checks and make payments.
• Accounts Receivable: Enter and send invoices, receive and apply payments, make
deposits, make collection inquiries, create customer statements and handle customer
inquiries.
• Daily Deposit/Check/Cash: Review and enter day sheets from gift shop and box
office. Track any discrepancies or irregularities, investigate and report issues.
• Merchant Deposits: Enter merchant deposits and fees daily.
• Payroll: Enter time, create paychecks, send payroll and liability payments, create
reports to support payment amounts.
• Credit Cards: Code and enter credit card transactions with detail in registers.
• Review: QuickBooks report to check Accounts Payable and Receivable for
accuracy.
• Reporting: Create reports on a regular basis and as requested by Executive
Director and Executive Team. Provide requested reports and/or documents to
auditors.
• Audit: Support Executive and audit teams with reports, backup, explanation and
anything necessary to complete audit.
• Budget: Enter budget as provided by Executive Team and create budget to actual
reports.
• Record Keeping: File bill payments, deposits, and all financial transactions into
files.
• Mail Processing: Receive and distribute mail to appropriate departments, opens
and stamps finance-related; reports any donations to Executive Director and drafts a
thank you letter from the Executive Director to the individual or entity who made the
contribution.
• Verify and transfer fares collected in membership software into financial software
ensuring that monies are allocated to proper budget lines.
• Administrative: Support Executive Director and Executive Team with
correspondence and record keeping as well as reports for Executive Board. Will also
work collaboratively with the Managers in the Operations Division, especially close
with the Manager of External Affairs & Communications on revenue generated
through Membership and Donor software to ensure the successful transfer of that
income into the budget.


Skills/Knowledge/Qualities
• A Bachelor of Science in Finance, Accounting, Business or a related field is
required OR it is acceptable to have an Associate of Applied Science in Finance,
Accounting, Business or a related field and 4 years of demonstrated experience in
bookkeeping and/or accounting. Experience with QuickBooks Desktop (Pro, Premier
or Enterprise) is preferred.
• Ability to work continuously and accurately with figures; perform arithmetic
operations such as addition, subtraction, multiplication, or division; accurately
compare and transcribe figures.
• Advanced skill with Microsoft Word and Excel.
• Professional and personal style consistent with the philosophy and team-oriented
culture of MCI.
• Ability to work independently or as a support person as needed.
• Ability to multi-task and organize responsibilities.
• Ability to communicate effectively.
• Ability to communicate with others and to assimilate and understand information,
in a manner consistent with the essential job functions.
• Ability to implement development goals assigned by the Executive Director and
the Executive Team.
• A demonstrated commitment to preserve and protect the history, culture, and
stories of the Cherokees.


Other
• Reports directly to the Director of Operations but works closely with the entire
Executive Team.
• Other administrative duties may be assigned as needed by the Executive Team.

Salary and Hiring Range
Total Salary Range: $30,000 — $50,000
Hiring Range: $30,000 — $42,000

The Museum of the Cherokee Indian offers a comprehensive benefits and retirement package.

To Apply: Please submit resume and three references. The position will close on  February 11, 2022 at midnight.

Job Category: Bookkeeping Development
Job Type: Full Time
Job Location: Cherokee NC

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